Excel database functions

There are 12 database functions varying in yada yada usefulness, power and potential complexity. Excel's database functions are powerful functions provided to allow you to work with large sets of data a database.

The database functions can perform basic operations, such as summing, averaging and counting. Also, criteria arguments can be included to include only certain records from the database.

Generally, the usefulness of a function is a measure of how commonly it is used and how handy it is. Many functions are "must know" functions for even the most novice Excel user. For example, the SUM function. These usefulness ratings are solely the subjective opinion of the authors and are intended to be a general guide for you.

Depending on what you use Excel for, you may find even the most obscure functions highly useful to you. Generally, a powerful function performs a task that would otherwise be difficult to do manually and generally saves a lot of time and effort. These power ratings are solely the subjective opinion of the authors and are intended to be a general guide for you.

Generally, the complexity of a function is a measure of both using and understanding the functions. Some functions require many arguments or take optional arguments that can signficantly effect how the calculation that a function performs.

With more required and optional arguments, a function tends to be more difficult to enter properly. These complexity ratings are solely the subjective opinion of the authors and are intended to be a general guide for you.

Advanced Excel - Database Functions

Home Function Categories Database Functions. Database Functions: Excel's database functions are powerful functions provided to allow you to work with large sets of data a database. Also criteria arguments can be included to include only certain records from the database. All Databse Functions.

Using a Database function:. The function pop up can be helpful for functions which have many arguments parameters. See also Entering Functions.Excel database functions are designed in such a way that a user can use an Excel database to perform the basic operation on it like Sum, Average, Count, Deviation, etc.

Database function is an in-built function in MS Excel which will work only on the proper database or table. These functions can be used with some criteria also. Start Your Free Excel Course.

Database Functions in Excel is very simple and easy. Now it will ask for criteria which are from B2 to B10 cell where the condition will be applied, select B2 to B10 cell. Summary of Example 1: As the user wants to calculate the average age of the people in the database. Everything is calculated in the above excel example and the Average age is 13 for the group. Now calculate the maximum age in the given age data by DMAX function, use the equal sign to calculate, Write in a formula in cell C2.

Now it will ask for criteria which are cells B2 to B10 where the condition will be applied, select cell B2 to B Summary of Example 2: As the user wants to find out the maximum and minimum age of the people in the database. Easley everything calculated in the above excel example and the Maximum age is 20 and the minimum is 8 for the group.

A user wants to find out the numeric data count and nonblank cell count in the height column in the database. Now it will ask for criteria which are cell B2 to B10 where the condition will be applied, select cell B2 to B Summary of Example 3: As the user wants to find out the numeric data count and nonblank cell count in the height column.

Easley everything calculated in the above excel example, the numeric data count is 7 and the nonblank cell count is 9.

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This is a guide to Database Function in Excel. Here we discuss how to use Database Function in Excel along with practical examples and downloadable excel template.

excel database functions

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Download Database Function Excel Template. Forgot Password? Call Our Course Advisors. Database Function in Excel. Popular Course in this category.

Course Price View Course.Excel database functions are designed in such a way that a user can use an Excel database to perform the basic operation on it like Sum, Average, Count, Deviation, etc. Database function is an in-built function in MS Excel which will work only on the proper database or table. These functions can be used with some criteria also.

Watch our Demo Courses and Videos. Database Functions in Excel is very simple and easy. Now it will ask for criteria which are from B2 to B10 cell where the condition will be applied, select B2 to B10 cell.

Summary of Example 1: As the user wants to calculate the average age of the people in the database. Everything is calculated in the above excel example and the Average age is 13 for the group.

Now calculate the maximum age in the given age data by DMAX function, use the equal sign to calculate, Write in a formula in cell C2. Now it will ask for criteria which are cells B2 to B10 where the condition will be applied, select cell B2 to B Summary of Example 2: As the user wants to find out the maximum and minimum age of the people in the database.

Easley everything calculated in the above excel example and the Maximum age is 20 and the minimum is 8 for the group. A user wants to find out the numeric data count and nonblank cell count in the height column in the database.

Now it will ask for criteria which are cell B2 to B10 where the condition will be applied, select cell B2 to B Summary of Example 3: As the user wants to find out the numeric data count and nonblank cell count in the height column. Easley everything calculated in the above excel example, the numeric data count is 7 and the nonblank cell count is 9. This is a guide to Database Function in Excel.

Here we discuss how to use Database Function in Excel along with practical examples and downloadable excel template. This website or its third-party tools use cookies, which are necessary to its functioning and required to achieve the purposes illustrated in the cookie policy. By closing this banner, scrolling this page, clicking a link or continuing to browse otherwise, you agree to our Privacy Policy.

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Download Database Function Excel Template. Forgot Password? Call Our Course Advisors. Database Function in Excel.

Popular Course in this category. Course Price View Course. Free Excel Course. Login details for this Free course will be emailed to you. Email ID. Contact No.Learn more about the differences. Click one of the links in the following list to see detailed help about the function. DGET function. DMAX function. DMIN function. DSUM function. DVAR function. DVARP function. Excel functions by category. Excel functions alphabetical.

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Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents. Contact Support. Extracts from a database a single record that matches the specified criteria. Multiplies the values in a particular field of records that match the criteria in a database. Estimates the standard deviation based on a sample of selected database entries.

Calculates the standard deviation based on the entire population of selected database entries.Excel database files make it easy to enter, store, and find specific information. Whether it's a personal list of phone numbers, a contact list for an organization, or a collection of coins, Microsoft Excel has built-in tools to keep track of data and find specific information.

The basic format for storing data in an Excel database is a table. Once a table has been created, use Excel's data tools to search, sort, and filter records in the database to find specific information.

To follow along with this tutorial, enter the data as it is shown in the image above. When entering the data, it is important to ensure that it is entered correctly. Other than row 2 between the spreadsheet title and the column headings, do not leave any other blank rows when entering your data. Also, make sure that you don't leave any empty cells. Data errorscaused by incorrect data entry, are the source of many problems related to data management.

If the data is entered correctly in the beginning, the program is more likely to give you back the results you want. Each individual row of data in a database is known as a record.

When entering records keep these guidelines in mind:. While rows in an Excel database are referred to as records, the columns are known as fields. Each column needs a heading to identify the data it contains. These headings are called field names. Once the data has been entered, it can be converted into a table.

Excel functions (by category)

To convert data into a table:. Drop-down arrows are added beside each field name and the table rows are formatted in alternating light and dark blue.

Once you have created the database, use the tools located under the drop-down arrows beside each field name to sort or filter your data. To add additional records to your database:. Where D function is one of the following:. Type : Database. Database functions are particularly handy when Google Sheets is used to maintain structured data, like a database.

Each database function, Dfunction, computes the corresponding function on a subset of a cell range regarded as a database table. Database functions take three arguments:. The first row in Criteria specifies field names. Every other row in Criteria represents a filter, which is a set of restrictions on the corresponding fields.

Restrictions are described using Query-by-Example notation and includes a value to match or a comparison operator followed by a comparison value.

An empty cell means no restriction on the corresponding field. A filter matches a database row if all the filter restrictions the restrictions in the filter's row are met.Excel provides a large number of built-in functions that can be used to perform specific calculations or to return information about your spreadsheet data.

These functions are organised into categories text, logical, math, etc. This page provides a complete Excel Functions list, grouped by category. Each of the function links will take you to a dedicated page, where you will find a description of the function, with examples of use and details of common errors. Alternatively, if you know the name of the function you are interested in, you may prefer to select from the alphabetical functions list.

The Excel Cube functions perform calculations and extract data from a cube, which is stored on an external SQL server. Although the Excel Operators are not, strictly speaking, Excel Functions, they are frequently used with Excel Functions and as a part of Excel Formulas.

Therefore we have provided a brief explanation of Excel Operators in the following page:.

Built-In Excel Functions List

Excel Functions. Return to the ExcelFunctions. Functions to Remove Extra Characters. Removes duplicate spaces, and spaces at the start and end of a text string.

Converts all characters in a supplied text string to proper case i. Rounds a supplied number to a specified number of decimal places, and then converts this into text. Converts text to a number, in a locale-independent way New in Excel Returns the Unicode character that is referenced by the given numeric value New in Excel Returns the number code point corresponding to the first character of a supplied text string New in Excel Joins together two or more text strings New in Excel or Excel for Mac - replaces the Concatenate function.

Joins together two or more text strings Replaced by Concat function in Excel Returns a specified number of characters from the start of a supplied text string. Returns a specified number of characters from the middle of a supplied text string.

Returns a specified number of characters from the end of a supplied text string. Returns a string consisting of a supplied text string, repeated a specified number of times.

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Joins together two or more text strings, separated by a delimiter New in Excel or Excel for Mac. Returns the position of a supplied character or text string from within a supplied text string case-sensitive.

Returns the position of a supplied character or text string from within a supplied text string non-case-sensitive.

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Tests whether a supplied value is text and if so, returns the supplied text; If not, returns an empty text string. Replaces all or part of a text string with another string from a user supplied position.

Substitutes all occurrences of a search text string, within an original text string, with the supplied replacement text. Boolean Operator Functions. Returns a logical Exclusive Or of all arguments New in Excel Returns a logical value that is the opposite of a user supplied logical value or expression i.

Conditional Functions. Tests if an initial supplied value or expression returns an error, and if so, returns a supplied value; Otherwise the function returns the initial value. New in Excel Tests a number of supplied conditions and returns a result corresponding to the first condition that evaluates to TRUE. Compares a number of supplied values to a supplied test expression and returns a result corresponding to the first value that matches the test expression.

Error Information Functions. Tests a supplied value and returns an integer relating to the supplied value's error type.The Excel Database functions work with an Excel Database. This typically takes the form of a large table of Data, where each row in the table stores an individual record.

Each column in the Worksheet table stores a different field for each record. The Database functions perform basic operations, such as Sum, Average, Count, etc.

excel database functions

Other records in the Database are ignored. Counts the cells that contain numbers in a column of a list or database that match conditions you specify. Returns the largest number in a column of a list or database that matches conditions you specify.

excel database functions

Returns the smallest number in a column of a list or database that matches conditions you specify. Estimates the standard deviation of a population based on a sample by using the numbers in a column of a list or database that match conditions you specify.

Calculates the standard deviation of a population based on the entire population, using the numbers in a column of a list or database that match conditions you specify. Estimates the variance of a population based on a sample by using the numbers in a column of a list or database that match conditions you specify. Calculates the variance of a population based on the entire population by using the numbers in a column of a list or database that match conditions you specify.

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Advanced Excel - Database Functions Advertisements. Previous Page. Next Page. Previous Page Print Page. Dashboard Logout. DGET Returns a single value from a column of a list or database that matches conditions you specify.

DMAX Returns the largest number in a column of a list or database that matches conditions you specify. DMIN Returns the smallest number in a column of a list or database that matches conditions you specify. DSTDEV Estimates the standard deviation of a population based on a sample by using the numbers in a column of a list or database that match conditions you specify.

DSTDEVP Calculates the standard deviation of a population based on the entire population, using the numbers in a column of a list or database that match conditions you specify.

DSUM Adds the numbers in a column of a list or database that match conditions you specify. DVAR Estimates the variance of a population based on a sample by using the numbers in a column of a list or database that match conditions you specify.

DVARP Calculates the variance of a population based on the entire population by using the numbers in a column of a list or database that match conditions you specify.


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